Hi All,
I am implementing procurement process for an BPO / IT services company. In this company there are number of processes :
1. Asset procurement
2. Consumable procurement
3. Service procurement
4. Transportation/cab services
- For Service procurement the scenario is mainly based on security services, and other maintenance activities which requires manpower and the rates are agreed on day rates basis. So it is a simple scenario of service procurement.
- Asset Procurement - This scenario involves inventory tracking of assets. So i have proposed a scenario with material type which will be inventoried but with no valuation. Just to maintain the inventory. I need this case because the store dept maintaining assets has no clue for issue of assets with employee wise.( In case if an employee leaves and the asset is transferred to other department of some other employee. They need to have a details of the assets , where they can maintain the serial numbers , can see the asset transfer ). I will make a PO with account assignment A and also put the material number.
- Consumables Procurement- It is same like most of the process that other company follows.
Other processes are ok and mapped. My challenge is that most of the processes here is while making the PR, RFQ , the department actually does not know how much to buy. They only know a lumpsum amount and the (quantity * price= total amount ) can go up or may remain less than agreed. Which is again an compliance issue if i map the same in SAP (PR/PO might remain open). Most of the bills are paid at actuals and it is that time that they know the actual quantity. Please suggest how can i map an P2P process in this case( when i know the quantity at the end only). The office /stationary items are mostly challenging.
Regards,
SS.